Privacy Policy

I. HTF Policies

COUNTER-TERRORISM

At HTF Transport Ltd we are committed to raise awareness, security and vigilance across the organisation to minimise the risks posed by potential security and terrorist threats and to ensure employees are prepared to deal with extremist and terrorist action.

DRIVERS HOURS AND WORKING TIME POLICY & PROCEDURE

We recognise that we are obliged to ensure that all driving completed in company vehicles adheres to all working time and drivers’ hours regulations. To do this we will plan weekly work schedules and rest breaks to comply with the road transport (working time) regulations 2005 and EU driver’s hours’, taking into consideration minimising drivers’ fatigue. Continuations monitoring of drivers hours’ will be done using telematics from the vehicles along with historic downloads of driver and vehicle tachograph data, analysed and reviewed with the drivers and where required additional training or schedule changes made. If infringements continue then disciplinary action may take place

FUEL, EMISSIONS AND AIR QUALITY POLICY & PROCEDURE

We recognise that HTF Transport have a responsibility to monitor the environmental impact its operations have. This includes monitoring the fuel used through idling, HTF transport have a fuel and emissions champion, Jemma Clegg that monitors fuel consumption and idling and communicates this to drivers periodically.

HEALTH AND EYESIGHT POLICY & PROCEDURE

We recognise that driver health and fitness is key to ensuring the drivers maintain a high level of concentration and ability to carry out their roles to the best of their ability. Above and beyond the health screening set out by the DVLA we are committed to ensuring our drivers are checked periodically, in line with the FOR’s requirement on eye sight checks and whether or not action needs to be taken.

LOAD SAFETY POLICY & PROCEDURE

We recognise that HTF Transport have a responsibility to ensure that all loads carried on company vehicles are loaded onto the correct type of vehicle and the vehicle is equipped with suitable restraints to prevent loads becoming unsecure.

SERVICEABILITY AND ROADWORTHINESS POLICY & PROCEDURE

We recognise that we are obliged to maintain any vehicle operating on public roads in a safe and roadworthy condition. We have a firm management commitment to ensuring all vehicles driven for business use are legal, safe and roadworthy at all times. This can only be achieved by having a regular servicing, inspection and maintenance system. All vehicles are to be serviced and inspected in accordance with the manufacturer’s recommendations. We also have a robust system for drivers to report any vehicle defects. It is an offence to use an unsafe vehicle on public roads, and drivers have a responsibility to ensure the vehicle is legal and fit for purpose when the vehicle is in their control. All staff must be aware that an unsafe vehicle being in operation identifies a failure in our HGV safety system, and that both company and driver may be prosecuted for using, causing or permitting the use of a defective vehicle.

 

 

II. Our Privacy Policy

Who we are

Our website address is: https://htftransport.co.uk.

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your e-mail address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

We collect personal data from our contact forms on the website. The data is then processed by a member of the HTF team. The information is securely stored on our database and is sent securely through encrypted mail services.

If, for whatever reason you would like to exercise your “right to be forgotten” you can do so by emailing Claire at info@htftransport.co.uk with “GDPR Removal” as your subject along with any details you would like removing and we will delete the information quickly and safely wherever it may be saved.

Cookies

If you leave a comment on our site you may opt in to saving your name, e-mail address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

We use analytics on the website to track how people use and interact with our website. No personal information is tracked, and all data is removed within 3 years of capture. If you would like to opt-out of the analytics, you can do so by using our cookies bar to opt-out of the cookies.

Who we share your data with

We don’t share your data with any 3rd party, nor do we sell your personal data. We only share your data with HTF team members and members of our web team when absolutely necessary.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

You can contact Claire at info@htftransport.co.uk for any GDPR concerns.

Additional information

How we protect your data

We protect your data using 128-bit level encryption and always keep our website up to date to prevent any data breaches or security issues.

What data breach procedures we have in place

When a data breach occurs, we promise to notify you within 3 days of the breach with details of how the breach occurred and what steps we will take to stop it occurring again.